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Encore Wedding Planner

Thank you for choosing to hold your wedding with us at Encore! To assist us in the planning of your special day please complete the below wedding planner

(p.s. you can save & return as you go, click the 'save progress' button down the bottom)

Contact Email Address *

We would love to get to know you as a couple! Let us know a bit more about yourselves.

How long have you been together? *

How did you meet? *

How did you get engaged? *

What parts of the wedding are you most looking forward to? *

Bridal Party Details

Spouse 1 - Full Name *

Spouse 2 - Full Name *

Spouse 1 - Parents Full Names *

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Spouse 2 - Parents Full Names *

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People Of Honour Full Names (e.g. Maid of Honour/Best Man)

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Spouse 1 - Bridal Party Full Names

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Spouse 2 - Bridal Party Full Names

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Flower Girls / Pageboys' Full Names

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Contact Person for Your Wedding Day

We know you will be busy getting ready and enjoying yourselves, so this is the person we will contact to pass on any information on the day if required

Contact Full Name *

Relationship to the Couple *

Phone Number *

Guest Numbers

Please note: this is an approximate number, your confirmed guest numbers will be required 10 days prior to your wedding

Adults *

Underage (13 - 17yrs) *

Children (1 - 12yrs) *

Number of Highchairs

Babies (not catered) *

Upgrade Selection

Please select any upgrades or additional items you are interested in discussing:

Menu Upgrades:

Choice Canapes (select the canapes of your choice, to replace the chefs selection option)

Main Upgrade (to our premium main dishes served alternately)

Feasting Main (upgrade from alternate drop to shared-style)

Additional Side (to accompany your mains)

Late Night Snack

Plated Dessert (to replace roaming sweet treats)

Choice Sweet Treat (select the sweet treats of your choice, to replace the chefs selection option)

Add a platter (e.g. cheese, seafood, antipasto etc.)

Add a food station (e.g. cheese, antipasto, dessert etc.)

Beverage Upgrades:

Upgrade Beverage Package

Package Extension (extra hour)

Champagne Tower

Champagne Upgrade (upgrade your sparkling wine to Champagne)

Single Item Upgrade (upgrade a single beer or wine option in your selected beverage package)

Standard Spirits Package

Premium Spirits Package

Cocktails (on arrival or after dinner)

Kids + Crew Meal Package Selection

Kids Package *

Main + Dessert + Soft Drink Package

Entree + Main + Soft Drink Package

Entree + Main + Dessert + Soft Drink Package

n/a

Crew Package *

Main + Beverage Package

Entree + Main + Beverage Package

Entree + Main + Dessert + Beverage Package

n/a

Ceremony Details

Are you having your wedding ceremony at Encore? *

Yes

No

Ceremony Location *

Ceremony Time *

Would you like your guests to enjoy pre-reception drinks at Captain Baxter or Republica after your ceremony? *

Yes

No

How many guests do you anticipate will be there? *

What time do you expect your guests to arrive? *

Ceremony Guest Numbers *

Celebrant Details

Celebrant Full Name *

Phone Number *

Email Address *

Arrival Time *

Celebrant Providing PA? *

Yes

No

Please note: charges will apply for Encore to supply PA

Ceremony Music

Type of Music? *

Live Musician

Smart Device

Please note: if your ceremony is on the rooftop, your smart device must be connected through your celebrant's PA, otherwise charges will apply

Type of Smart Device? *

Who is responsible for queuing music? *

Live Musician Full Name *

Live Musician Phone Number *

Live Musician Email Address *

Live Musician Arrival Time *

Musician Providing PA? *

Yes

No

Please note: charges will apply for Encore to supply PA

Please note: musicians can supply PA for ceremony only

Venue Set Up

Do you anticipate having a large number of smokers at your wedding? *

Yes

No

Please note: depending on the location of canape service, smokers may need to vacate the terrace during this time

Parking Passes

Do you require additional parking passes? (2 passes included) *

Yes

No

How many additional passes do you require? ($14 per pass) *

Please provide the full names of those receiving the additional parking passes *

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Signage & Decor

Are you providing a welcome sign? *

Yes

No

Do you require the use of our gold easel? *

Yes

No

We suggest printing onto A1 or A2 foam board

Are you providing a guest seating chart? *

Yes

No

Do you require the use of our gold easel? *

Yes

No

We suggest printing onto A1 or A2 foam board

Are you providing additional decor in the foyer? *

Yes

No

What items will you be providing? *

Candles

Florals

Uplights

Other (please specify) Other (please specify)

Who will be setting up these additional items? *

Time of arrival for additional item set up? *

Would you like to use the Encore hallway lanterns? *

Yes

No

What will be on your gift table? *

Wishing Well

Boxed Gifts

Other decor (candles, florals, frames etc.)

Private Lounges

Who will be using the foyer private lounge? (near front entrance) *

Who will be using the hallway private lounge? (end of hallway) *

Table Set Up

What style is your reception *

Seated

Cocktail

What type of seating? *

Assigned Table (guests have an assigned table but can choose their own seat)

Set Seating (guests are allocated a set table and seat)

Will you be using Encore's table linen? (white tablecloth & charcoal underlay) *

Yes

No

External Linen Supplier Details

Company Name *

Contact Full Name *

Phone Number *

Email Address *

Will you be using Encore's napkins? *

Yes

No

External Napkin Supplier Details

Company Name *

Contact Full Name *

Phone Number *

Email Address *

How would you like your napkins folded? *

Waterfall

Bookfold

What type of place cards are you providing? *

Would you like to use Encore's menus? *

Yes

No

Please note: we will need to proof your menus before you send to print

Would you like to use Encore's tealight candles? (2 per table supplied) *

Yes

No

Will you be supplying additional candles on tables? *

Yes

No

Please note: additional charges may apply if you require Encore staff to set these on the tables

Will you be providing bonbonnieres? *

Yes

No

Type of Bonbonniere? *

Placement of Bonbonnieres? *

On place setting

On a separate table

Will you be using Encore's table numbers? *

Yes

No

Supplier Details

Have You Booked a Florist? *

Yes

No

Company Name *

Contact Full Name *

Phone Number *

Email Address *

What type of decorations will your florist be providing? *

Does your florist require any special equipment or have any special requests? *

Have You Booked a Hanging Installation? *

Yes

No

Company Name *

Contact Full Name *

Phone Number *

Email Address *

What type of hanging installation have you booked? *

Location of hanging installation? *

Above Dancefloor

Above Bridal Table

Have You Booked a Photographer? *

Yes

No

Company Name *

Contact Full Name *

Phone Number *

Email Address *

Photographer departure time? *

Number of crew meals required? *

Are you happy for Encore to reach out to your photographer for us to share photos of your special day on our socials? *

Yes

No

Have You Booked a Videographer? *

Yes

No

Company Name *

Contact Full Name *

Phone Number *

Email Address *

Videographer departure time? *

Number of crew meals required? *

Are you happy for Encore to reach out to your videographer for us to share photos of your special day on our socials? *

Yes

No

Have You Booked a Photobooth? *

Yes

No

Company Name *

Contact Full Name *

Phone Number *

Email Address *

Photobooth departure time? *

Prop table required? *

Yes

No

Number of crew meals required? *

Type of Reception Entertainment? *

DJ

Band

Both

No Entertainment

Company Name *

Contact Full Name *

Phone Number *

Email Address *

DJ Company Name *

DJ Contact Full Name *

DJ Phone Number *

DJ Email Address *

Band Company Name *

Band Contact Full Name *

Band Phone Number *

Band Email Address *

How many piece band? *

Equipment required? *

DJ equipment required? *

Band equipment required? *

Number of crew meals required? *

Is your DJ acting as your MC? *

Yes

No

Type of MC? *

Contact Full Name *

Phone Number *

Email Address *

Number of crew meals required? (if an attending guest, please put 0) *

Have you Booked an MC? *

Yes

No

Who is your MC? *

Contact Full Name *

Phone Number *

Email Address *

Number of crew meals required? (if an attending guest, please put 0) *

Have You Booked any Other Entertainment? *

Yes

No

Type of entertainment? *

Company Name *

Contact Full Name *

Phone Number *

Email Address *

Have You Booked a Wedding Cake? *

Yes

No

Type of Wedding Cake? (e.g. 2 tier, 3 tier, cupcakes) *

Company Name *

Contact Full Name *

Phone Number *

Email Address *

Would you like to keep the top tier? *

Yes

No

n/a

Additional cake comments or instructions? *

Have You Booked Additional Furniture? *

Yes

No

Type of furniture? *

Number of items? *

Company Name *

Contact Full Name *

Phone Number *

Email Address *

Additional Supplier Information (please provide contact details and any other relevant information relating to the supplier)

Preferred Reception Run Sheet

Please note: these times are a general indication for your event. Food service times are dependent on your final numbers

Please select your preferred reception run sheet (each option outlined in detail below) *

Option 1 (speeches in two sets)

Option 2 (dance bracket between courses)

Option 3 (early dance bracket & sunset photos)

OPTION 1: SPEECHES IN TWO SETS

6:00pm Guest Arrival / Drinks and Canapes served
6:30pm MC asks guests to be seated
6:45pm Bridal Party Introduction
6:55pm Cutting of the Wedding Cake
7:00pm Entrée is served
7:45pm Speeches