Section on Early Career Physicians

Health Equity Grant Proposal Form

Deadline: March 3, 2024

If you are considering applying, feel free to check out the SOECP & SOPT Q&A recording from January 2023 to learn more about preparing your proposal!

Program Overview: The goal of the Section on Early Career Physicians (SOECP) Health Equity Grant Program is to support our early career physicians, especially those who are underrepresented in medicine, as they conduct research, interventions, and education that address antiracism and health equity in communities and institutions. Creative ideas are welcome, and some project examples include:

Community approaches that target health disparities
Institutional approaches to improve diversity in medicine
Local gatherings that showcase careers in medicine for youth in underserved areas (similar to the Black Men in White Coats work)
District-wide educational forum on antiracism

Up to 10 recipients will receive up to $3,000 funding and will be encouraged to seek out mentorship, either through their institution, community, or via the AAP Mentorship Program (AAP login and membership is required to access). Depending on interest, grant recipients may be invited to connect virtually for informal meetings to share challenges and resources.

Project Length: 12 months, April 2024 - March 2025

Project Reporting: Recipients will be asked to collect data as it aligns with their project goals, and it is recommended to facilitate a post-intervention survey questionnaire. At a minimum, grantees will report on participation/attendance.

Application Process and Review: This application will gather information on project goals, activities, and potential for sustainability. Applicants will be asked to provide information on the diverse perspective they would bring to the project implementation, whether it is through racial/ethnic belonging, disability status, practice community, etc. Applications will be reviewed by the SOECP Equity, Diversity, and Inclusion (EDI) Workgroup and SOECP Executive Committee. Decisions for awards and allocation of funding will be discussed and made together. You may be contacted for further clarifying information.

Timeline: The application period begins on January 9, 2024, with a submission deadline of March 3, 2024. Successful applicants will be notified during the week of April 1, 2024. Projects will be actively monitored from April 2024 through March 2025, and recipients may have the chance to virtually connect to share resources and discuss challenges informally.

Permitted Purposes for Funding: Grant funding shall be used for costs associated with research or programmatic implementation. It shall not be used for salaries or fringe benefits. In addition, funds may not be used (a) to carry on propaganda or to otherwise attempt to influence legislation, (b) to influence the outcome of any specific public election, (c) for voter registration drives, or (d) for any purpose not considered charitable or educational within the meaning of Section 501(c)(3) of the Internal Revenue Code.

Individual projects can receive up to $3,450 in funding, and budgets may include a maximum of $3,000 in programmatic costs. To offset the burden of project implementation supported by small institutions and not-for-profit fiscal agents, indirect costs may be included. Indirect costs may be up to 15% of programmatic budget, or $450 maximum. These will be added to the $3,000 maximum in programmatic costs, for a total maximum budget of $3,450.

Applicants are asked to provide a budget to support their funding request. Payments will be made in alignment with the grant's Payment Procedures. If selected as a grant recipient, no changes may be made to the Grant Budget without prior written approval from the AAP. Any portion of the Grant not expended for the Permitted Purposes at the completion of the project, or if sooner, at the end of the Grant Period, including any extensions approved, shall be immediately refunded to the AAP.

To avoid the possibility of personal tax liability, it will be necessary for you to agree to either:

a.) Submit detailed receipts and an expense report that will provide the basis for reimbursement of up to $3,000 in grant award funding.

or

b.) Appoint a tax-exempt fiscal agent once you receive your grant award notification. Click here to learn more about what a fiscal agent is and their role. AAP Chapters, your residency program institution, and local community organizations may be able to serve in this role. If you do not have a fiscal agent and are selected, AAP staff may be available to provide guidance in securing one. (Note: The institution or organization that acts as the fiscal agent is not the grantee or co-grantee.)

Eligibility: Applications are welcome from all current SOECP members who are in good membership standing with the AAP.

In alignment with the AAP Equity Agenda, the SOECP is committed to increasing the percentage of members from groups underrepresented in medicine that participate in our programs. Diverse candidates in terms of race, ethnicity, religion, sex, sexual orientation, gender identity, disability, subspecialty, practice location, and/or national origin are encouraged to apply.

If you have any questions or need assistance completing this application due to a disability, please contact Elisha Ferguson at eferguson@aap.org.

The SOECP Health Equity Grant Program is presented by the Section on Early Career Physicians.

Applicant Information (*Must be a current member of the SOECP in order to be considered for the grant)

First Name *

Last Name *

Post-Nominal Letters (e.g. MD, MPH, FAAP) *

Email Address *

Phone Number (xxx-xxx-xxxx) *

US State/Canadian Province (abbreviation) *

Please enter your AAP District. Please refer to the AAP District Map if you are unsure of your district. *

Please select your AAP Membership Category from the list below.
Note: SOECP membership required to apply for these positions. *

Fellowship Trainee Member

Candidate Member (not board certified)

Fellow (FAAP) Member

AAP ID Number *

Are you a current member of the Section on Early Career Physicians? *

Yes

Not sure

Preferred Pronouns *

He/Him/His

She/Her/Hers

They/Them/Theirs

Prefer to self-describe Prefer to self-describe

Social Media Handle(s) - This will be used for sharing/promotional purposes only

Are you applying for this grant as a member of a team? If so, please list your team name below.

For the purposes of this grant, teams must be no more than 4 individuals. Please list the first and last names and email addresses of up to 4 members of your team in the spaces provided below. Click the (+) to add a line for each name and email address.

Proposal Details

For the questions below, please provide as much detail as you feel comfortable. Your responses serve as the primary basis for review and selection.

Note: While the SOECP typically blinds applications when selecting members for our opportunities, for some, blinding review materials is not possible. Please know that the SOECP review committee is committed to equity in selecting members for this grant program.

1.) Project Title *

2.) Proposal Category (select all that apply) *

Clinical Care/Patient or Family Programming: Facilitate learning to develop best practices in delivering inclusive, equitable clinical care.

Community Intervention: Share models for health care or community-based program delivery that are inclusive and address health disparities.

ECP Community Building/Education: Create opportunities for early career members to engage in discussions and share strategies and resources on addressing racism in their practices, institutions, and/or communities.

Educational Programming: Increase knowledge access to resources focused on anti-racism, bias, health inequities and health disparities, racial injustices, as well as social determinants of health.

Exposure/Recruitment of Early Career Physicians: Increase awareness of the benefits of a career in medicine to underrepresented communities to increase diversity in pediatrics.

Nutrition Disparities/Food Insecurity: Develop clinical or community programs that address food insecurity or nutrition challenges.

Provider Training: Increase provider competency to respond to bias and discrimination in clinical settings.

Research/Data Collection: Gather data to support initiatives related to bias, physician attitude, discrimination, and health inequities.

Other (enter below) Other (enter below)

3.) Project Summary. Please provide an overview of your project. This includes but is not limited to: the problem/need, primary setting, target population, proposed intervention, project objectives, and anticipated outcomes. (max: 350 words) *

0/350 words

4.) Data Collection. We would like grantees to collect data on their project but understand that this may look different across projects. Please describe the type of evaluative measures you will use to determine success of your project. (max: 350 words) *

0/350 words

5.) Budget. Please outline the activities along with the budgeted expenses for which you are requesting funding through this grant initiative. It is important to keep in mind that the maximum funding available is $3,450, with a cap of $3,000 designated for programmatic costs. To accommodate the challenges faced by small institutions and not-for-profit fiscal agents in implementing the project, indirect costs may be incorporated. Please note that indirect costs should not exceed 15% of the programmatic budget or a maximum of $3000. These indirect costs will be added to the $3,000 maximum allotted for programmatic costs, resulting in a total maximum budget of $3,450.

	Activity Name	Description & Formula	Amount (Numbers only, no $)
Item 1	Activity Name	Description & Formula	Amount (Numbers only, no $)
Item 2	Activity Name	Description & Formula	Amount (Numbers only, no $)
Item 3	Activity Name	Description & Formula	Amount (Numbers only, no $)
Item 4	Activity Name	Description & Formula	Amount (Numbers only, no $)
Item 5	Activity Name	Description & Formula	Amount (Numbers only, no $)
Item 6	Activity Name	Description & Formula	Amount (Numbers only, no $)
Item 7	Activity Name	Description & Formula	Amount (Numbers only, no $)
Item 8	Activity Name	Description & Formula	Amount (Numbers only, no $)
TOTAL	Activity Name	Description & Formula	Amount (Numbers only, no $)

6.) As a reminder, payments will be made in alignment with the grant's Payment Procedures. For more information about a fiscal agent and their role, click here.

From the options below, please select your preferred method of grant award funding receipt:

a.) Submit detailed receipts and an expense report that will provide the basis for reimbursement of up to $3,450 in grant award funding.

b.) Appoint a tax-exempt fiscal agent once you receive your grant award notification. AAP Chapters, your residency program institution, and local community organizations may be able to serve in this role. If you do not have a fiscal agent and are selected, AAP staff may be available to provide guidance in securing one. (Note: The institution or organization that acts as the fiscal agent is not the grantee or co-grantee.) Please list the name of the fiscal agent in the space below. b.) Appoint a tax-exempt fiscal agent once you receive your grant award notification. AAP Chapters, your residency program institution, and local community organizations may be able to serve in this role. If you do not have a fiscal agent and are selected, AAP staff may be available to provide guidance in securing one. (Note: The institution or organization that acts as the fiscal agent is not the grantee or co-grantee.) Please list the name of the fiscal agent in the space below.

If you are using your local AAP chapter as a fiscal agent, please check this box to confirm that you have connected with your AAP Chapter Executive Director and they have agreed to serve as a fiscal agent.

Yes. My AAP Chapter has agreed to serve as a fiscal agent

N/A. I do not intend to use my AAP Chapter as a fiscal agent

7.) We are interested in presenting these grants to a diverse representation of our membership, across both personal and workplace characteristics. What perspective do you offer? (max: 350 words) *

0/350 words

8.) Do you identify as a member of a group that is underrepresented in medicine? This program defines this using the Association of American Medical College's definition of underrepresented in medicine, which is, "those racial and ethnic populations that are underrepresented in the medical profession relative to their numbers in the general population."

Please note that this question is for reporting purposes only and is not a requirement for grant eligibility. *

Yes

Supplemental Information (optional)
You may enter additional details in the space below. Please note that any additional information provided may or may not be included in the grant review.

Supplemental Information File Upload (optional, you may upload up to 5 files)

Demographic Details

This section is not shared with reviewers.

As part of the Section's commitment to equity, diversity, and inclusion, we are collecting the information in this section to understand more about the SOECP members that are applying for our programs. This data will be reported back in summary form to the SOECP Executive Committee and AAP Leadership; no individual identifying information will be included. You are not required to answer any of the questions below.

What is your gender?

Female

Male

Intersex

Genderqueer/gender non-conforming/non-binary

Trans female/trans woman

Trans male/trans man

I prefer not to say

I prefer to self-describe (please use the space below) I prefer to self-describe (please use the space below)

In what year were you born? Please use 4-digit format (YYYY).

With what racial or cultural group(s) do you identify yourself? Select all that apply.

Which of the following best represents how you think of yourself?

Bisexual

Lesbian or gay

Straight (not lesbian or gay)

Other Other

Do you have a physical, mental, or emotional disability?

Yes

Do you currently work part-time?

Yes

Please describe the community in which your primary practice/position is located.

City

Rural

Suburban

Where was your medical school located?

Canada

United States

Other Other

Please be sure to submit this application form by:

11:59pm Central Time on Sunday, March 3, 2024

Questions? Email eferguson@aap.org

Thank to you the AAP Insurance Program for its support of this initiative!