USAID Africa Trade and Investment Activity

SCOPE OF WORK  

Project: USAID Africa Trade and Investment (ATI) Activity

Position Title: Administrative and HR Officer

Place of Performance: Nairobi, Kenya

Maximum Level of Effort (LOE): Long Term Technical Assistance (LTTA)

Overview of ATI Activity

The USAID Africa Trade and Investment (ATI) activity is designed to bolster the U.S. Government’s ability to boost trade and investment to, from, and within the African continent. The continent-wide activity is USAID’s flagship effort in support of the Prosper Africa initiative and will expand and accelerate two-way trade and investment between African nations and the United States. ATI is the primary contracting mechanism for Prosper Africa. 

Prosper Africa is a U.S. Presidential level, national security initiative aimed at strengthening the economic and strategic partnership between the US and Africa. By increasing two-way trade and investment to transformative levels, Prosper Africa aims to secure strategic sectors, diversify global supply chains, and counter the influence of malign players and practices. Examples of its intended impact include measurable increases in and improvements to jobs, income and livelihoods; access to finance and enabled financing ecosystems; physical, health services and digital infrastructure; climate positive technology and solutions; diversified supply chains; and the policies and agreements that ensure trade and investment enabled environments. 

Prosper Africa was announced by the NSC in 2018 as a whole of government initiative, linking 17 US federal agencies under the mandate to advance the Biden Administration’s strategy for Africa. The Prosper Africa Executive Secretariat (PAES) is charged with coordinating the tools and resources of the interagency as well as with programming and leveraging appropriated funds and other resources.

Prosper Africa’s strategy, which underscores the need for data-driven interventions in priority sectors and geographies, is based on the following pillars:

• Advancing deals by driving investment transactions and trade opportunities,
• Unlocking opportunities by transforming the landscape for increased trade and investment flows, and
• Expanding engagement by directing attention to market opportunities and advancing U.S. soft power diplomacy across Africa.

POSITION DESCRIPTION

The Administrative & HR Officer will support the Finance and Operations Team, specifically, the Administration and HR pillar and contribute to the day-to-day office administration and HR support services, ensuring compliance with USAID rules, regulations, and best practices. With guidance from the Operations Director, the Administrative and HR Officer will collaborate and work closely with Operations and Finance Teams to support administrative, and HR needs of the ATI Activity.

KEY DUTIES AND RESPONSIBILITIES

Administration

• Manage the meeting rooms booking calendar and resolve any conflicts; sensitize staff on optimal use of the meeting rooms.
• Manage office space allocations for long-term staff and short-term advisors – access tags, parking tags, and business cards printing.
• Inventory management and documentation; manage office supplies and maintenance of equipment.
• Provide planning support to office meetings – documents and venue preparations.
• Maintain project events calendar and update to all staff regularly. 
• Maintain project important contact profiles and info and ensure they are up to date. 
• Maintain communication with procurement, logistics and DAI’s home office staff on administrative and operational aspects of the project as needed. 
• Supervise office stewards in collaboration with Operations Director and outsourced vendor.
• Process payments related to office management – petty cash, electricity, parking, etc.
• Manage administration related vendor relationships.
• Assist visiting staff and guests in their schedule and administrative needs.
• Assist with management of the security of the office premises and property therein.
• Work with the IT staff to ensure the efficient operation of the local area network.  
• Communicate with landlord, building manager and handyman on facilities management, improvement, and repair issues. 
• Any other duties assigned.  

Human Resources

• Supports the recruitment process – advertising, shortlisting of applicants, reference checking, interview planning, academic verification, personnel filing on SharePoint and TAMIS, and other related tasks.
• Provides backup support for performance management tracking for probationary and annual performance reviews of staff.
• Supports the planning of new employee orientation ensuring all sessions are covered.
• Monitors all leave applications and ensure leave applications are applied and uploaded on TAMIS.
• Supports the collection of timesheets according to project timelines and deadlines. 
• Any other duties as assigned.

REPORTING

The Administrative and HR Officer will report to the Operations Director or designee.

QUALIFICATIONS

• Bachelor’s degree in HR, Business Administration or similar.
• 6+ years of demonstrated administration and HR support experience.
• Excellent communications, personnel, and office management skills and who can relate to people at all levels of an organization.
• Experience with USAID administrative and human resources policy and regulations is preferred.
• Ability to apply laws, regulations and instructions and interpret DAI and USAID policy.
• High ethical standards and the ability to handle sensitive and confidential matters.
• Excellent writing, speaking, and reading skills in English required.
• Previous experience with DAI policies, procedures, and systems (TAMIS, etc.) preferred.

APPLICATION INSTRUCTIONS

Applicants are encouraged to apply as soon as possible as interviews will be conducted soon. Please note, due to the volume of applications that we receive and the urgency to fill-up positions, only shortlisted applicants will receive notification on next steps.

Interested candidates should submit their application no later than January 30, 2025.

 ABOUT DAI

DAI is a global development company with corporate offices in the United States, the United Kingdom, EU, Nigeria, Pakistan, and Palestine and project operations worldwide. We tackle fundamental social and economic development problems caused by inefficient markets, ineffective governance, and instability. DAI works on the frontlines of global development. Transforming ideas into action—action into impact. We are committed to shaping a more livable world.

DAI and its employees are committed to confronting racism and holding ourselves accountable for positive change within the company and in the communities, cultures, and countries in which we live and work. DAI is committed to attracting and retaining the best employees from all races and backgrounds in our continued effort to become a better development partner.

DAI upholds the highest ethical standards. We are committed to the prevention of sexual exploitation, abuse, and harassment as well as other ethical breaches. All our positions are therefore subject to stringent vetting and reference checks.