Exhibit and Trade Show Permit Application (IFC 105.6.13)

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Fire Marshal's Office
Austin Fire Department
6310 Wilhelmina Delco Drive
Austin, Texas 78752
(512) 974-0127

http://www.austintexas.gov/department/prevention

Exhibit and Trade Show permits are required by the International Fire Code.  The City of Austin requires facilities to meet specific life safety standards when hosting these types of events.  Exhibits and trade shows are defined as any event with temporary vendor displays or booths.  Also indicated would be any set up that deviates from the normal use of the space to include sectioning off to reduce the size of the original space or a configuration which obstructs the exits within the space. 

Permits are required for facilities that hosts these type of events to include; conventions centers, event centers, arenas, hotels with ballrooms or meeting rooms and any other A-2 or A-3 facility.

To obtain the permit, a complete application and floor plan submission should be submitted and paid at least 21 days prior to your event by 4 PM CST. Changes to approved plans must be submitted at least 10 days prior to the event date by 4 PM CST.

Floor plans (PDF format) must include the following details to be considered for review;

·         Name of event

·         Dates of event

·         Venue Name

·         Address of event

·         Date of floor plan creation / Revision #

·         Location of exits including the direction of door swings, exit stairs and corridors.

·         Location of all booths, displays, catering, furniture, etc.  Must be to scale and include dimensions.

·         Aisles must have dimensions labeled.

·         Locations of Fire Extinguishers

·         Locations of Fire hose valves, hose cabinets, and fire alarm pull stations.

·         Locations of any cooking activities, excluding fixed kitchens.

The Exhibit and Trade Show Permit cost is $204,  $51 will be charged per additional floor plan review. All revisions/changes prior to approval are free of charge and must be sent directly to reviewer. If the changes are taking place after approval, please submit a new request online. The revision fee for requests after approval is $102.

Acknowledgement

By checking this box, I certify that I have read and understand the Exhibit and Trade Show payment responsibility and requirements.

Download and Read:  Exhibit and Trade Show Requirements

User Agreement *

Online Portal User Information

Please note: Prior to completing this application, Payee must create a user account and provide the Austin Build+Connect ID. Please do not create a new user account if an account already exists, instead just log in to retrieve your Austin Build+Connect ID.

Please provide the Austin Build+Connect ID below. The ID number can be found by visiting "My Profile" after the user account is created and you are logged in. To create a user account, visit Austin Build+Connect (AB+C) Online Portal

The invoice will be added to the online portal after the Exhibit & Trade Show permit request is submitted and processed by the Austin Fire Department. You may then log in to the online portal to pay your pending invoice and check your permit status.

Event Information

ONLY ONE EVENT may be submitted per application.  If more than one event is submitted per application, the application will be denied and a new request will need to be submitted per event.
Is this a revision to an already submitted application? *
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Occupant load information is required to be posted in the room in use per the International Building Code adopted by the City of Austin.  If this information is not provided by the venue, it may be requested at the City of Austin Development Services Planning and Review Department, 512-978-4000.

Applicant Information

Applicant will be the main contact throughout the application process and the one to receive notification of submittal.

Event Contact Information

This information provided in this section pertains to the contact accessible during setup of the event, throughout the event, and for other questions regarding detailed event information.  If more than one person should be contacted please add those in the Comments/Additional Information area.  Thank you.

Floor Plan Information

Floor plans (PDF format) must include the following details to be considered for review;

  • Name of event
  • Dates of event
  • Venue Name
  • Address of event
  • Date of floor plan creation / Revision #
  • Location of exits including the direction of door swings, exit stairs and corridors.
  • Location of all booths, displays, catering, furniture, etc.  Must be to scale and include dimensions.
  • Aisles must have dimensions labeled.
  • Locations of Fire Extinguishers
  • Locations of Fire hose valves, hose cabinets, and fire alarm pull stations.
  • Locations of any cooking activities, excluding fixed kitchens.




Final Acknowledgement Statement

By completing the electronic signature below, I acknowledge. *