HDR Administration Form
Honours | MPH | PHD | DMN
 
This form can be used to:
  • Confirm your HDR course study/enrolment pattern, including:
    • Selection of Discipline Area subject (Honours, MPH + DMN students only)
    • Changing study load (full time/part time)
    • Seeking or Returning from a Leave of Absence
    • Withdrawing (please note the College's policies around withdrawing from units and courses)
    • Requesting to repeat a unit or semester
  • Confirm Payment Method, including:
    • Changing payment method (e.g. requesting FEE-HELP for eligible students)
 
Student Gateway
 
1. Please contact hdr.registry@ac.edu.au if you are having trouble accessing Student Gateway (here) and require a password reset. Please keep a record of your login details.
 
2. Enrolment Processes:
- NEW HDR Students will need to submit a copy of this form upon accepting their course offer.
- Continuing HDR students will have their enrolments automatically rolled over, as in previous semesters.  
- Enrolment information will appear under the 'Courses' tab in Student Gateway and an enrolment confirmation email will be issued each semester enrolled.
 
3. Grades* will be released in Student Gateway after AC's internal Monitoring of Grades at the close of each semester.
 
*Please note, the release of HDR grades is sometimes delayed due to external review processes, or in cases where extensions have been approved. Enrolment rollovers may be pending for candidates enrolled in coursework units, until the results of their coursework units are confirmed, and continuation in the program is approved. 
 
If you have any questions relating to your enrolment, please contact hdr.registry@ac.edu.au.
 
Personal Details
 
Have your contact details changed?
 
Please remember to update your details in Student Gateway any time your contact information changes (e.g. email address, phone number(s), and home or mailing addresses). 
 
 
I'd like to commence in: *
I'd like this change to take effect in: *
 
Withdrawing from Studies at AC
 
Withdrawal requests are processed in accordance with AC's Enrolment Policy (here).
 
If your request is received before Census Date (for the semester you wish this change to take effect) you will be withdrawn from your enrolled unit/s without penalty.
 
If your request is received after Census Date (for the semester you wish this change to take effect) your enrolled units will remain unchanged and will be graded as per the work completed by close of semester.
 
 
Variation of Enrolment
 
Please note: If you wish to withdraw from your course entirely (not just this semester), please change your selection to "I'd like to withdraw from my course" before proceeding with this form.
 
 
Withdrawal requests are processed in accordance with AC's Enrolment Policy (here).
 
If your request is received before Census Date (for the semester you wish this change to take effect) you will be withdrawn from your enrolled unit/s without penalty. 
 
If your request is received after Census Date (for the semester you wish this change to take effect) your enrolled units will remain unchanged and will be graded as per the work completed by close of semester. 
 
IMPORTANT: If you have requested to be withdrawn from a semester (without enrolling in any alternate units), but wish to remain enrolled in your course, you will be set to a course status of "Leave of Absence" for the withdrawn semester. Please take a moment to read AC's Leave of Absence policy (here) to understand your responsibilities for maintaining your enrolment in future semesters.
 
 
Thesis Submitted
 
Withdrawal requests are processed in accordance with AC's Enrolment Policy (here).
 
If your request is received before Census Date (for the semester you wish this change to take effect) you will be withdrawn from your enrolled unit/s without penalty. Your course status will be set to "HDR Thesis Examination" during the thesis examination/revision process.
 
If your request is received after Census Date (for the semester you wish this change to take effect) your enrolled units will remain unchanged and will be graded as per the work completed by close of semester. Your course status will be set to "HDR Thesis Examination" during the thesis examination/revision process.

Please be reminded of the maximum revision timeline and resubmission guidelines outlined in AC’s Higher Degree Research Examination Policy (here) – in particular, refer ‘Examination Outcomes’ section.

 
Course Progression, Intervention and Exclusion
 
Course progression and enrolment in previously failed units is determined in accordance with AC's:
- Course Progression Policy (here), and
- Exclusion from a Course or Subject Policy (here)
 
Research Candidates deemed to have made unsatisfactory progress at their Annual Review may have their candidature approved to continue under intervention, or terminated in accordance with AC's Higher Degree Research Candidature Policy (here).
 
Please take a moment to read these policies carefully.
I have read and understood the policies listed above: *
Before proceeding, please take a moment to read the above policies carefully.

ENROLMENT

 
IMPORTANT!
 
Enrolment Information
 
New HDR Candidates
If you are commencing your first semester at AC (HDR candidates only), please complete this form prior to commencement to establish your desired pattern of study for your course.
 
New candidates may self-enrol in their first unit of study via the Student Gateway.
Please refer to the Course Progression that appears when you select your study load below. This will help you identify the subject/unit(s) to be taken in your first semester, enabling you to complete your first enrolment via Student Gateway. If you choose not to self-enrol in your first semester, HDR Registry will process your first enrolment on receipt of this form.
Your enrolment will then automatically rollover each subsequent semester according to the study pattern identified on this form. Changes can be made to your study pattern using this form. 
 
 
Continuing HDR Candidates
If you are returning from a Leave of Absence, please use this form to authorise the continuation of automatic enrolments according to your course study pattern. 
 
 
Enrolment Confirmation
Enrolment information will display under the 'Courses' tab in Student Gateway once your enrolment has been finalised each semester.
 
 
Semester Dates
Research Thesis subjects/units follow the HDR Semester dates:
- HDR Semester 1 commences on the first Monday of January and concludes on the last Friday in June. 
- HDR Semester 2 commences on the first Monday of July and concludes on the last Friday in December. 
 
Coursework subjects/units follow the standard Higher Education Semester dates outlined on the College's Academic Calendar each year.
- e.g. HE Semester 1 2021 commences Monday 1st March and concludes Friday 11th June, 2021.
 
 
Fees
Fees usually remain the same for a calendar year, however please allow for the possibility of annual increases in tuition fees due to CPI or other reasons. 
 
Please note that FEE-HELP is not available to Permanent Residents (non-humanitarian). Click here for more information about FEE-HELP.
 
It is also recommended that you read the Academic Handbook to ensure you are aware of the College's policies and procedures regarding your enrolment.
 

WITHDRAWING FROM COURSE

ENROLMENT VARIATIONS

COURSE DETAILS

Study Load Options
 
Part-Time/Full-Time
At HDR Level, a part-time study load is equivalent to 20 credit points per semester, and a full-time study load is equivalent to 40 credit points per semester.
 
International Students
International Students studying in Australia (with a Student Visa) must enrol to study a full-time load (on campus), unless otherwise approved.
 
Offshore (International students studying outside of Australia) can study either part-time or full-time, online only.
 
Campus Options
 
Courses
The Honours program, Master of Philosophy, Doctor of Philosophy and Doctor of Ministry awards are offered at all Australian AC campuses, including an online only campus.
 
Subjects/Units
Currently, all HDR subjects/units are offered online only.
 
If you are selecting a physical campus location for your course (mandatory for commencing International Students), you will notice the physical campus location description includes 'and Online'. This is to allow on campus students the opportunity to enrol in the online units offered each semester.
 
For example, if you have selected to study the Master of Philosophy at Sydney Campus in Semester 1 2021, your course will appear as "MPH21S1SYC - Master of Philosophy 2021 Semester 1 Sydney (and Online)' while the subject/unit(s) you enrol in are delivered online only.
 
 
By submitting this form you agree to enrol as a part-time student. Your study pattern will follow the part-time course progression for the remainder of your studies. 
 
If you wish to change or return to full-time studies, please complete this form before your next semester (or before Census Date for the current semester).  
 
By submitting this form you agree to enrol as a full-time student. Your study pattern will follow the full-time course progression for the remainder of your studies. 
 
If you wish to change or return to part-time studies, please complete this form before your next semester (or before Census Date for the current semester).  

 
Bachelor of Advanced Studies (Honours) Course Progression
(Part-Time)
 
As a part-time student in the Bachelor of Advanced Studies (Honours) award (BAH), your enrolment will follow the course progression outlined below:
 
1st Semester
RES402 Honours Research Methods, 20cp
 
2nd Semester
XXX406 Advanced Research in Discipline Area* (e.g. BIB406, etc.), 20cp
 
3rd and 4th Semesters
RES403 Honours Research Thesis**, 20cp per semester
 
 
*XXX406 is a temporary unit code. 
Bachelor of Advanced Studies (Honours) candidates must select their discipline area from the approved list.
 
**RES403 (Research Thesis) will appear as RES403A in your first thesis semester and RES403B in your second thesis semester, with the A/B letter code indicating your part-time study load.
 
 
Bachelor of Advanced Studies (Honours) Course Progression
(Part-Time)
 
As a full-time student in the Bachelor of Advanced Studies (Honours) award (BAH), your enrolment will follow the course progression outlined below:
 
1st Semester
RES402 Honours Research Methods, 20cp
+
XXX406 Advanced Research in Discipline Area* (e.g. BIB406, etc.), 20cp
 
2nd Semester
RES403 Honours Research Thesis**, 40cp per semester
 
 
*XXX406 is a temporary unit code. 
Bachelor of Advanced Studies (Honours) candidates must select their discipline area from the approved list.
 
**RES403 (Research Thesis) indicates your full-time study load (in contrast to part-time students that have their thesis split in two parts: RES403A and RES403B).
 
 
Master of Philosophy Course Progression
(Part-Time)
 
As a part-time student in the Master of Philosophy (MPH) award, your enrolment will follow the course progression outlined below:
 
1st Semester
RES701 (Research Methods), 20cp
 
2nd Semester
XXX706 Advanced Research in Discipline Area* (e.g. BIB706, etc.), 20cp
 
3rd, 4th, 5th and 6th Semesters
RES703 (Research Thesis)**, 20cp per semester
 
 
*XXX706 is a temporary unit code. 
Master of Philosophy candidates must select their discipline area from the approved list.
The XXX706 units will replace the old XXX701 Guided Study (specialisation area) units for the Master of Philosophy award from 2021 onwards. The old XXX701 codes will show on the enrolment record for candidates who completed their specialisation unit prior to 2021.
 
**RES703 (Research Thesis) will appear as RES703AA, RES703AB, RES703BA and RES703BB based on your enrolment each semester, with the unit code indicating your part-time study load.
 
 
Master of Philosophy Course Progression
(Full-Time)
 
As a full-time student in the Master of Philosophy (MPH) award, your enrolment will follow the course progression outlined below:
 
1st Semester
RES701 (Research Methods), 20cp
+
XXX706 Advanced Research in Discipline Area* (e.g. BIB706, etc.), 20cp
 
2nd & 3rd Semesters
RES703 (Research Thesis)**, 40cp per semester
 
 
*XXX706 is a temporary unit code. 
Master of Philosophy candidates must select their discipline area from the approved list. 
The XXX706 units will replace the old XXX701 Guided Study (specialisation area) units for the Master of Philosophy award from 2021 onwards. The old XXX701 codes will show on the enrolment record for candidates who completed their specialisation unit prior to 2021.
 
**RES703 (Research Thesis) will appear as RES703A and RES703B based on your enrolment each semester, with the unit code indicating your full-time study load.
 
 
Doctor of Philosophy Course Progression
(Part-Time)
 
As a part-time student in the Doctor of Philosophy (PHD) award, your enrolment will follow the course progression outlined below:
 
1st - 12th Semester
RES803 (Research Thesis)*, 20cp per semester
 
Standard Course Duration is a total of 240 credit points.
Students seeking to submit their thesis sooner must ensure they meet the minimum candidature requirements.
 
 
*RES803 (Research Thesis) will appear as RES803AA, RES803AB, RES803BA... etc., based on your enrolment each semester, with the unit code indicating your part-time study load.
 
 
Doctor of Philosophy Course Progression
(Full-Time)
 
As a full-time student in the Doctor of Philosophy (PHD) award, your enrolment will follow the course progression outlined below:
 
1st - 6th Semester
RES803 (Research Thesis)*, 40cp per semester
 
Standard Course Duration is a total of 240 credit points.
Students seeking to submit their thesis sooner must ensure they meet the minimum candidature requirements.
 
 
*RES803 (Research Thesis) will appear as RES803A, RES803B, RES803C... etc., based on your enrolment each semester, with the unit code indicating your full-time study load.
 
 
Doctor of Ministry Course Progression
(Part-Time)
 
As a part-time student in the Doctor of Ministry (DMN) award, your enrolment will follow the course progression outlined below:
 
1st Semester
RES801 (Survey of Research Methods), 20cp
 
2nd Semester
XXX806 Advanced Research in Discipline Area* (e.g. BIB806, LEA806, etc.), 20cp
 
3rd - 12th Semesters
RES802 (Research Thesis)**, 20cp per semester
 
 
*XXX806 is a temporary unit code. 
Doctor of Ministry candidates must select their discipline area from the approved list.
The XXX806 units will replace the old MIN802/LEA802 specialisation area units for the Doctor of Ministry award from 2021 onwards. The old MIN802/LEA802 codes will show on the enrolment record for candidates who completed their specialisation unit prior to 2021.
 
**RES802 will appear as RES802BA, RES802BB, RES802CA... etc., based on your enrolment each semester, with the unit code indicating your part-time study load.
 
 
Doctor of Ministry Course Progression
(Full-Time)
 
As a full-time student in the Doctor of Ministry (DMN) award, your enrolment will follow the course progression outlined below:
 
1st Semester
RES801 (Survey of Research Methods), 20cp
+
XXX806 Advanced Research in Discipline Area* (e.g. BIB806, LEA806, etc.), 20cp
 
2nd - 6th Semesters
RES802 (Research Thesis)*, 40cp per semester
 
*XXX806 is a temporary unit code. 
Doctor of Ministry candidates must select their discipline area from the approved list.
The XXX806 units will replace the old MIN802/LEA802 specialisation area units for the Doctor of Ministry award from 2021 onwards. The old MIN802/LEA802 codes will show on the enrolment record for candidates who completed their specialisation unit prior to 2021.
 
**RES802 will appear as RES802B, RES802C, RES802D... etc., based on your enrolment each semester, with the unit code indicating your full-time study load.
 

I have read and understood the Leave of Absence policy (view policy here): *
I am seeking a Leave of Absence for: *
Have you previously been approved and/or used the standard maximum Leave of Absence period of 1 year for your current enrolled course (this equates to two semesters, even if these were taken as two separate periods of leave)? * 🛈
Have you discussed your study intentions with your supervisor(s)? *
 
PLEASE CONSULT YOUR SUPERVISOR(S)
BEFORE SUBMITTING THIS FORM.
 
It is important you discuss any intended changes to your study pattern with your supervisor(s) first.
 
 

SUBJECT SELECTION (Discipline Area)

SUBJECT SELECTION (Discipline Area)

SUBJECT SELECTION (Discipline Area)

SUBJECT SELECTION (Discipline Area)


XXX406 Advanced Research in Discipline Area
Please select your discipline area subject code from the approved list below.

 *

XXX706 Advanced Research in Discipline Area
Please select your discipline area subject code from the approved list below.

 *

XXX806 Advanced Research in Discipline Area
Please select your discipline area subject code from the approved list below, in consultation with your supervisor(s).

 *

XXX406 Advanced Research in Discipline Area
Please select your discipline area subject code from the approved list below.

 *

XXX706 Advanced Research in Discipline Area
Please select your discipline area subject code from the approved list below.

 *

XXX806 Advanced Research in Discipline Area
Please select your discipline area subject code from the approved list below, in consultation with your supervisor(s).

 *
Are you currently enrolled in any subjects? *

ADDITIONAL INFORMATION


Would you be willing to be contacted by the Graduate Research School to discuss your study experience prior to withdrawing from your course? *

PAYMENT METHOD

Please select your funding type: *


* INTERNATIONAL STUDENTS ARE NOT ELIGIBLE FOR FEE-HELP *

PLEASE SELECT AN ALTERNATE METHOD OF PAYMENT

* INTERNATIONAL STUDENTS ARE NOT ELIGIBLE FOR FEE-HELP *

PLEASE SELECT AN ALTERNATE METHOD OF PAYMENT

 
FEE-HELP eCAF Notice
(electronic Commonwealth Assistance Form)
 
Please note: As you have selected FEE-HELP we will assess your eligibilty and if you meet the requirements you will receive an email regarding your eCAF (electronic Commonwealth Assistance Form). The eCAF must be completed before the Census date to have your fees deferred to FEE-HELP.
 
Please contact hdr.registry@ac.edu.au if you have not been issued with an eCAF or have not yet received instructions on how to complete your eCAF.
 

ADDITIONAL INFORMATION


STUDENT DECLARATION

 
IMPORTANT!
 
Acknowledgement of Continuing Enrolment
 
The information supplied on this form outlines your intended study plan for your chosen course and will be used to automatically rollover your enrolment each semester. 
 
If you are seeking a Leave of Absence, your request will be reviewed by the Graduate Research School before it is formally approved. If enrolled, you remain enrolled until notified otherwise.
 
Confirmation of enrolment can be viewed each semester by logging into Student Gateway.
 
If you have self-enrolled for the current semester or are expecting your enrolment to have automatically rolled over, but your enrolled unit(s) do not appear in Student Gateway, please contact HDR Registry (hdr.registry@ac.edu.au) for assistance.
 
 
PLEASE NOTE:
 
New Candidates
You must submit a copy of this form and have the option to self-enrol in your first semester via Student Gateway or wait for HDR Registry to process your first enrolment on receipt of this form. The information supplied on this form will be used to automatically rollover your enrolments for each subsequent semester of study.
 
Continuing or Returning Candidates
If you are a continuing student who studied in the most recent semester, your automatic enrolments will continue as they have been. 
 
Candidates returning from a Leave of Absence must complete this form to authorise the continuation of their enrolment.
 
I understand and accept that I will be automatically enrolled in subsequent semesters according to the course study pattern and information I have supplied on this form, and that it is my responsibility to confirm any changes to my enrolment or withdraw before Census Date of the enrolled semester (to avoid penalty). Confirmation of my enrolment can be viewed by logging into Student Gateway: *
I understand and accept that if I have not self-enrolled in my first semester of study via Student Gateway, HDR Registry will process my enrolment on receipt of this form.

I will be automatically enrolled in subsequent semesters according to the course study pattern and information I have supplied on this form, and understand that it is my responsibility to confirm any changes to my enrolment or withdraw before Census Date of the enrolled semester (to avoid penalty). Confirmation of my enrolment can be viewed by logging into Student Gateway: *
I understand and accept that I remain enrolled (if currently enrolled) until my Leave of Absence request has been reviewed and I have been notified of the outcome. 

During an approved Leave of Absence, it is my responsibility to notify AC whether I am seeking a further Leave of Absence or intend to return to study, prior to the commencement of the next semester. I must complete the HDR Administration Form to authorise the continuation of my enrolment according to the study pattern and information I have supplied.

Further, I understand that for any semesters granted an approved Leave of Absence, I will have access to AC's library resources but will be unable to receive interlibrary loans or request purchases for the library collection. I am encouraged to continue reading and maintaining an interest in my research project, and to stay in contact with my principal supervisor (although I will not be receiving formal supervision during my leave).

Confirmation of my enrolment status can be viewed by logging into Student Gateway: *
Policies

Withdrawal

Students may withdraw from subjects without academic penalty only if notice of withdrawal is submitted via the HDR Administration Form by the Census Date applicable for the subject in question.

Withdrawal requests received before Census Date will be processed and the tuition fee refunded. Withdrawal requests occurring after the Census Date will not be processed and tuition fees will not be refunded, except in cases where a Late Withdrawal is approved by the Higher Education Student Affairs Committee (HESAC).

If Alphacrucis defaults in the delivery of subjects, the arrangements set out in the Alphacrucis College Refund Policy* will be applied.

Privacy Legislation

Alphacrucis College requires the information requested in this form in order to provide you with education services and cater for particular student's needs. If you do not provide all the relevant information, we may not be able to provide such services and to assess your academic progress.

Please note that Alphacrucis College may provide your personal information and sensitive information to third parties (eg. educational institutions such as universities, colleges and accreditation boards and Australian government bodies such as Department of Education and Training, Centrelink and the Department of Home Affairs, Tuition Assurance Scheme, Tuition Protection Service) in order to provide you with education services and assess your academic progress or suitability. You can request access to your health and personal information by contacting the Privacy Officer, for more information please read the privacy policy.

 
 
Declaration
I understand and accept the privacy policies of Alphacrucis College. I declare that the information that I have provided herein is true and accurate to the best of my knowledge. *