HDR Administration Form
Honours | MPH | PHD | DMN
 
 
This form can be used to:
  • Confirm your HDR course study/enrolment pattern, including:
    • Selecting or changing your broad field of research subject
    • Changing study load (full time/part time)
    • Seeking or Returning from a Leave of Absence
    • Withdrawing (please note the College's policies around withdrawing from units and courses)
    • Requesting to repeat a unit or semester
  • Confirm Payment Method, including:
    • Changing payment method (e.g. requesting FEE-HELP for eligible students)
 
Student Gateway
 
1. Please contact hdr.registry@ac.edu.au if you are having trouble accessing Student Gateway (here) and require a password reset. Please keep a record of your login details.
 
2. Enrolment Processes:
- NEW HDR Students will need to submit a copy of this form upon accepting their course offer.
- Continuing HDR students will have their enrolments automatically rolled over, as in previous semesters.  
- Enrolment information will appear under the 'Courses' tab in Student Gateway and an enrolment confirmation email will be issued for each enrolled semester.
 
3. Grades* will be released in Student Gateway after AC's internal Monitoring of Grades at the close of each semester.
 
*Publication of HDR grades is sometimes delayed due to external review processes, or in cases where extensions have been approved. Enrolment rollovers may be pending for candidates enrolled in coursework units, until the results of their coursework units are confirmed, and continuation in the program is approved. 
 
If you have any questions relating to your enrolment, please contact hdr.registry@ac.edu.au.
 
Personal Details
 
Have your contact details changed?
 
Please remember to update your details in Student Gateway any time your contact information changes (e.g. email address, phone number(s), and home or mailing addresses). 
 
 
I'd like to commence in: *
I'd like this change to take effect in: *
 
Withdrawing from Studies at AC
 
Withdrawal requests are processed in accordance with AC's Enrolment Policy (here).
 
If your request is received before Census Date (for the semester you wish this change to take effect) you will be withdrawn from your enrolled unit/s without penalty.
 
If your request is received after Census Date (for the semester you wish this change to take effect) your enrolled units will remain unchanged and will be graded as per the work completed by close of semester.
 
 
Variation of Enrolment
 
Please note: If you wish to withdraw from your course entirely (not just this semester), please change your selection to "I'd like to withdraw from my course" before proceeding with this form.
 
 
Withdrawal requests are processed in accordance with AC's Enrolment Policy (here).
 
If your request is received before Census Date (for the semester you wish this change to take effect) you will be withdrawn from your enrolled unit/s without penalty. 
 
If your request is received after Census Date (for the semester you wish this change to take effect) your enrolled units will remain unchanged and will be graded as per the work completed by close of semester. 
 
IMPORTANT: If you have requested to be withdrawn from a semester (without enrolling in any alternate units), but wish to remain enrolled in your course, you will be set to a course status of "Leave of Absence" for the withdrawn semester. Please take a moment to read AC's Leave of Absence policy (here) to understand your responsibilities for maintaining your enrolment in future semesters.
 
 
Thesis Submitted
 
Withdrawal requests are processed in accordance with AC's Enrolment Policy (here).
 
If your request is received before Census Date (for the semester you wish this change to take effect) you will be withdrawn from your enrolled unit/s without penalty. Your course status will be set to "HDR Thesis Examination" during the thesis examination/revision process.
 
If your request is received after Census Date (for the semester you wish this change to take effect) your enrolled units will remain unchanged and will be graded as per the work completed by close of semester. Your course status will be set to "HDR Thesis Examination" during the thesis examination/revision process.

Please be reminded of the maximum revision timeline and resubmission guidelines outlined in AC’s Higher Degree Research Examination Policy (here) – in particular, refer ‘Examination Outcomes’ section.

 
Course Progression, Intervention and Exclusion
 
Course progression and enrolment in previously failed units is determined in accordance with AC's:
- Course Progression Policy (here), and
- Exclusion from a Course or Subject Policy (here)
 
Research Candidates deemed to have made unsatisfactory progress at their Annual Review may have their candidature approved to continue under intervention, or terminated in accordance with AC's Higher Degree Research Candidature Policy (here).
 
Please take a moment to read these policies carefully.
I have read and understood the policies listed above: *
Before proceeding, please take a moment to read the above policies carefully.

ENROLMENT

 
Key Enrolment Information
 
New HDR Candidates
If you are commencing your first semester at Alphacrucis (HDR candidates only), please complete this form to establish your desired course study pattern.
 
HDR Registry will process your first enrolment on receipt of this form.
 
Your enrolment will then automatically rollover each subsequent semester according to the study pattern identified on this form. Changes can be requested by re-submitting this form. 
 
 
Census Date
Census Date marks the final opportunity to confirm or change your enrolment each semester (without penalty). Census Date usually occurs in March for Semester 1 and August for Semester 2. Please refer to the relevant year/semester Academic Calendar - Higher Ed for exact dates (available on our website here). 
 
 
Continuing HDR Candidates
If you are returning from a Leave of Absence, please use this form to authorise the continuation of automatic enrolments according to your course study pattern. 
 
 
Enrolment Confirmation
Enrolment information will display under the 'Courses' tab in Student Gateway once your enrolment has been finalised each semester.
 
 
Semester Dates
Research Thesis enrolments occur in two six monthly semesters each year:
- HDR Semester 1 commences on the first Monday of January and concludes on the last Friday in June. 
- HDR Semester 2 commences on the first Monday of July and concludes on the last Friday in December.
Candidates must be enrolled by Census Date to participate in a semester.
 
Coursework subjects/units (including broad field of research subjects) follow the standard Higher Education semester dates outlined on the Academic Calendar - Higher Ed each year.
- e.g. HE Semester 2 2023 commences Monday 7th August and concludes Friday 24th November, 2023 (with a Census Date of Monday 28th August).
 
 
Fees
You can view Fee Information on our website here. Please allow for the possibility of annual increases in tuition fees due to CPI or other reasons.
 
Please note that FEE-HELP is not available to Permanent Residents (non-humanitarian). Click here for more information about FEE-HELP.
 
It is also recommended that you read the Academic Handbook to ensure you are aware of the College's policies and procedures regarding your enrolment.
 

WITHDRAWING FROM COURSE

ENROLMENT VARIATIONS

COURSE DETAILS

Study Load Options
 
Part-Time/Full-Time
At HDR Level, a part-time study load is equivalent to 20 credit points per semester, and a full-time study load is equivalent to 40 credit points per semester.
 
International Students
International Students studying in Australia (with a Student Visa) must enrol to study a full-time load (on campus), unless otherwise approved.
 
Offshore (International students studying outside of Australia) can study either part-time or full-time, online only.
Campus Options
 
Courses
The Honours program, Master of Philosophy, Doctor of Philosophy and Doctor of Ministry awards are offered at all Australian AC campuses, including an online only campus.
 
Subjects/Units
Currently, all HDR subjects/units are offered online only.
 
If you are selecting a physical campus location for your course (mandatory for commencing International Students), you will notice the physical campus location description includes 'and Online'. This is to allow on campus students the opportunity to enrol in the online units offered each semester.
 
For example, if you were to select the Master of Philosophy at Sydney Campus in Semester 1 2023, your course enrolment will appear as "MPH23S1SYC - Master of Philosophy 2023 Semester 1 Sydney (and Online)' while the subject/unit(s) you enrol in are delivered online only.
 
 
By submitting this form you agree to enrol as a part-time student. Your study pattern will follow the part-time course progression for the remainder of your studies. 
 
If you wish to change or return to full-time studies, please complete this form before the relevant Census Date.
 
By submitting this form you agree to enrol as a full-time student. Your study pattern will follow the full-time course progression for the remainder of your studies. 
 
If you wish to change or return to part-time studies, please complete this form before the relevant Census Date.

 
Bachelor of Advanced Studies (Honours) Course Progression
(Part-Time)
 
As a part-time student in the Bachelor of Advanced Studies (Honours) award (BAH), your enrolment will follow the course progression outlined below:
 
1st Semester
RES402 Honours Research Methods, 20cp
 
2nd Semester
XXX406 Advanced Research in... Broad Field of Research subject*, 20cp
 
3rd and 4th Semesters
RES403 Honours Research Thesis**, 20cp per semester
 
 
*XXX406 is a temporary unit code. 
Bachelor of Advanced Studies (Honours) candidates must select their broad field of research subject from the approved list.
 
**RES403 (Research Thesis) will appear as RES403A in your first thesis semester and RES403B in your second thesis semester, with the A/B letter code indicating your part-time study load.
 
For enrolment and fees purposes: cp = credit points, 20cp reflects a part-time study load and 40cp a full-time study load (per semester).
 
Bachelor of Advanced Studies (Honours) Course Progression
(Full-Time)
 
As a full-time student in the Bachelor of Advanced Studies (Honours) award (BAH), your enrolment will follow the course progression outlined below:
 
1st Semester
RES402 Honours Research Methods, 20cp
+
XXX406 Advanced Research in... Broad Field of Research subject*, 20cp
 
2nd Semester
RES403 Honours Research Thesis**, 40cp per semester
 
 
*XXX406 is a temporary unit code. 
Bachelor of Advanced Studies (Honours) candidates must select their broad field of research subject from the approved list.
 
**RES403 (Research Thesis) indicates your full-time study load (in contrast to part-time students that have their thesis split in two parts: RES403A and RES403B).
 
For enrolment and fees purposes: cp = credit points, 20cp reflects a part-time study load and 40cp a full-time study load (per semester).
 
Master of Philosophy Course Progression
(Part-Time)
 
As a part-time student in the Master of Philosophy (MPH) award, your enrolment will follow the course progression outlined below:
 
1st Semester
RES701 (Research Methods), 20cp
 
2nd Semester
XXX706 Advanced Research in... Broad Field of Research subject*, 20cp
 
3rd, 4th, 5th and 6th Semesters
RES703 (Research Thesis)**, 20cp per semester
 
 
*XXX706 is a temporary unit code. 
Master of Philosophy candidates must select their broad field of research subject from the approved list.
The XXX706 units will replace the old XXX701 Guided Study (specialisation area) units for the Master of Philosophy award from 2021 onwards. The old XXX701 codes will show on the enrolment record for candidates who completed their specialisation unit prior to 2021.
 
**RES703 (Research Thesis) will appear as RES703AA, RES703AB, RES703BA and RES703BB based on your enrolment each semester, with the unit code indicating your part-time study load.
 
For enrolment and fees purposes: cp = credit points, 20cp reflects a part-time study load and 40cp a full-time study load (per semester).
 
Master of Philosophy Course Progression
(Full-Time)
 
As a full-time student in the Master of Philosophy (MPH) award, your enrolment will follow the course progression outlined below:
 
1st Semester
RES701 (Research Methods), 20cp
+
XXX706 Advanced Research in... Broad Field of Research subject*, 20cp
 
2nd & 3rd Semesters
RES703 (Research Thesis)**, 40cp per semester
 
 
*XXX706 is a temporary unit code. 
Master of Philosophy candidates must select their broad field of research subject from the approved list. 
The XXX706 units will replace the old XXX701 Guided Study (specialisation area) units for the Master of Philosophy award from 2021 onwards. The old XXX701 codes will show on the enrolment record for candidates who completed their specialisation unit prior to 2021.
 
**RES703 (Research Thesis) will appear as RES703A and RES703B based on your enrolment each semester, with the unit code indicating your full-time study load.
 
For enrolment and fees purposes: cp = credit points, 20cp reflects a part-time study load and 40cp a full-time study load (per semester).
 
Doctor of Philosophy Course Progression
(Part-Time)
 
As a part-time student in the Doctor of Philosophy (PHD) award, your enrolment will follow the course progression outlined below:
 
1st - 12th Semester
RES803 (Research Thesis)*, 20cp per semester
 
Standard Course Duration is a total of 3 years full-time (240 cp).
Students seeking to submit their thesis sooner must ensure they meet the minimum candidature requirements (2.5 years full-time or 200 cp).
 
 
*RES803 (Research Thesis) will appear as RES803AA, RES803AB, RES803BA... etc., based on your enrolment each semester, with the unit code indicating your part-time study load.
 
For enrolment and fees purposes: cp = credit points, 20cp reflects a part-time study load and 40cp a full-time study load (per semester).
 
Doctor of Philosophy Course Progression
(Full-Time)
 
As a full-time student in the Doctor of Philosophy (PHD) award, your enrolment will follow the course progression outlined below:
 
1st - 6th Semester
RES803 (Research Thesis)*, 40cp per semester
 
Standard Course Duration is a total of 6 years part-time (240 cp) .
Students seeking to submit their thesis sooner must ensure they meet the minimum candidature requirements (5 years part-time or 200 cp).
 
 
*RES803 (Research Thesis) will appear as RES803A, RES803B, RES803C... etc., based on your enrolment each semester, with the unit code indicating your full-time study load.
 
For enrolment and fees purposes: cp = credit points, 20cp reflects a part-time study load and 40cp a full-time study load (per semester).
 
Doctor of Ministry Course Progression
(Part-Time)
 
As a part-time student in the Doctor of Ministry (DMN) award, your enrolment will follow the course progression outlined below:
 
1st Semester
RES801 (Survey of Research Methods), 20cp
 
2nd Semester
XXX806 Advanced Research in... Broad Field of Research subject*, 20cp
 
3rd - 12th Semesters
RES802 (Research Thesis)**, 20cp per semester
 
 
*XXX806 is a temporary unit code. 
Doctor of Ministry candidates must select their broad field of research subject from the approved list.
The XXX806 units will replace the old MIN802/LEA802 specialisation area units for the Doctor of Ministry award from 2021 onwards. The old MIN802/LEA802 codes will show on the enrolment record for candidates who completed their specialisation unit prior to 2021.
 
**RES802 will appear as RES802BA, RES802BB, RES802CA... etc., based on your enrolment each semester, with the unit code indicating your part-time study load.
 
For enrolment and fees purposes: cp = credit points, 20cp reflects a part-time study load and 40cp a full-time study load (per semester).
 
Doctor of Ministry Course Progression
(Full-Time)
 
As a full-time student in the Doctor of Ministry (DMN) award, your enrolment will follow the course progression outlined below:
 
1st Semester
RES801 (Survey of Research Methods), 20cp
+
XXX806 Advanced Research in... Broad Field of Research subject*, 20cp
 
2nd - 6th Semesters
RES802 (Research Thesis)*, 40cp per semester
 
*XXX806 is a temporary unit code. 
Doctor of Ministry candidates must select their broad field of research subject from the approved list.
The XXX806 units will replace the old MIN802/LEA802 specialisation area units for the Doctor of Ministry award from 2021 onwards. The old MIN802/LEA802 codes will show on the enrolment record for candidates who completed their specialisation unit prior to 2021.
 
**RES802 will appear as RES802B, RES802C, RES802D... etc., based on your enrolment each semester, with the unit code indicating your full-time study load.
 
For enrolment and fees purposes: cp = credit points, 20cp reflects a part-time study load and 40cp a full-time study load (per semester).

I have read and understood the Leave of Absence policy (view policy here): *
I am seeking a Leave of Absence for: *
Have you previously been approved and/or used the standard maximum Leave of Absence period of 1 year for your current enrolled course (this equates to two semesters, even if these were taken as two separate periods of leave)? * 🛈
Have you discussed your study intentions with your supervisor(s)? *
 
PLEASE CONSULT YOUR SUPERVISOR(S)
BEFORE SUBMITTING THIS FORM.
 
It is important you discuss any intended changes to your study pattern with your supervisor(s) first.
 
 

SUBJECT SELECTION (Broad Field of Research)

SUBJECT SELECTION (Broad Field of Research)


XXX406 Advanced Research in...
Please select your broad field of research subject code from the approved list below.
 *

XXX706 Advanced Research in...
Please select your broad field of research subject code from the approved list below.
 *

XXX806 Advanced Research in...
Please select your broad field of research subject code from the approved list below.
 *

XXX406 Advanced Research in...
Please select your broad field of research subject code from the approved list below.

 *

XXX706 Advanced Research in...
Please select your broad field of research subject code from the approved list below.

 *

XXX806 Advanced Research in...
Please select your broad field of research subject code from the approved list below.
 *
Are you currently enrolled in any subjects? *

ADDITIONAL INFORMATION


Would you be willing to be contacted by the Graduate Research School to discuss your study experience prior to withdrawing from your course? *

PAYMENT METHOD

Please select your funding type: *


* INTERNATIONAL STUDENTS ARE NOT ELIGIBLE FOR FEE-HELP *

PLEASE SELECT AN ALTERNATE METHOD OF PAYMENT

* INTERNATIONAL STUDENTS ARE NOT ELIGIBLE FOR FEE-HELP *

PLEASE SELECT AN ALTERNATE METHOD OF PAYMENT

 
FEE-HELP eCAF Notice
(electronic Commonwealth Assistance Form)
 
Please note: As you have selected FEE-HELP we will assess your eligibilty and if you meet the requirements you will receive an email regarding your eCAF (electronic Commonwealth Assistance Form). The eCAF must be completed before the Census date to have your fees deferred to FEE-HELP.
 
Please contact hdr.registry@ac.edu.au if you have not been issued with an eCAF or have not yet received instructions on how to complete your eCAF.
 

ADDITIONAL INFORMATION


STUDENT DECLARATION

 
IMPORTANT
 
The information supplied on this form outlines your intended course study pattern and will be used to automatically rollover your enrolment each semester. Your enrolments will continue to rollover until thesis submission is confirmed or maximum candidature has been reached.
 
Changes to your enrolment can be requested by re-submitting this form. Changes must be requested before the relevant Census Date (to avoid penalty).
 
If you are seeking a Leave of Absence, your request will be reviewed by the Graduate Research School before it is formally approved. If enrolled, you remain enrolled until notified otherwise.
 
Candidates returning from a Leave of Absence must complete this form to authorise the continuation of their enrolment.
 
Confirmation of enrolment can be viewed each semester by logging into Student Gateway.
 
 
I understand and accept that I will be automatically enrolled in subsequent semesters according to the course study pattern and information I have supplied on this form, and that it is my responsibility to confirm any changes to my enrolment and/or payment method, or withdraw before Census Date of the enrolled semester (to avoid penalty). Confirmation of my enrolment can be viewed by logging into Student Gateway: *
I understand and accept that I remain enrolled (if currently enrolled) until my Leave of Absence request has been reviewed and I have been notified of the outcome. 

During an approved Leave of Absence, it is my responsibility to notify the Graduate Research School whether I am seeking a further Leave of Absence or intend to return to study, prior to the commencement of the next semester. I must complete the HDR Administration Form to authorise the continuation of my enrolment according to the study pattern and information I have supplied.

Further, I understand that for any semesters granted an approved Leave of Absence, I will have access to Alphacrucis' library resources but will be unable to receive interlibrary loans or request purchases for the library collection. I am encouraged to continue reading and maintaining an interest in my research project, and to stay in contact with my principal supervisor (although I will not be receiving formal supervision during my leave).

Confirmation of my enrolment status can be viewed by logging into Student Gateway: *
 
Policies

Withdrawal

Students may withdraw from subjects without academic penalty only if notice of withdrawal is submitted via the HDR Administration Form by the Census Date applicable for the subject in question.

Withdrawal requests received before Census Date will be processed and the tuition fee refunded. Withdrawal requests occurring after the Census Date will not be processed and tuition fees will not be refunded, except in cases where a Late Withdrawal is approved by the Higher Education Student Affairs Committee (HESAC).

If Alphacrucis defaults in the delivery of subjects, the arrangements set out in the Alphacrucis' Refund Policy* will be applied.

Privacy Legislation

Alphacrucis University College requires the information requested in this form in order to provide you with education services and cater for particular student's needs. If you do not provide all the relevant information, we may not be able to provide such services and to assess your academic progress.

Please note that Alphacrucis may provide your personal information and sensitive information to third parties (eg. Australian government bodies such as Department of Education and Training, Centrelink and the Department of Home Affairs, Tuition Assurance Scheme, Tuition Protection Service, etc.) in order to provide you with education services and assess your academic progress or suitability. You can request access to your health and personal information by contacting the Privacy Officer, for more information please read the privacy policy.

 
 
I understand and accept the privacy policies of Alphacrucis University College. I declare that the information that I have provided herein is true and accurate to the best of my knowledge. *