Student Affairs Committee Application Form


 
Student Details:
What award level are you studying? *
 

Requests other than Extension or Late Withdrawal
 
This form is to be used by any student who wishes to apply to the Student Affairs Committee for review of an issue regarding their studies (other than a request for extension or late withdrawal).
 
Note: this category is for circumstances that are beyond your control. This does not include computer problems or pre-planned personal events. 
 
You are expected to attach all relevant supporting documentation before submitting this form to ensure that your request may be properly reviewed by the relevant committee.
Extension Requests
 
This form is to be used by any student who wishes to apply for an extension that is beyond two weeks from the original asessment due date (provided the assessment due date has not yet passed).
  • If the original assessment date has passed and you are requesting permission to submit late, please select 'Other' as your request type above.
  • If the original assessment due date has not yet passed and you are requesting an extension of two weeks or less, please complete the regular Request for Extension Form at least 48 hr before the due date and contact your tutor/facilitator to let them know.
 
 
POLICY OUTLINE:

Submission of Assessment Tasks

It is a student's responsibility to ensure that they submit assessments correctly. Subject and unit outlines shall contain the instructions on how, where, and when assessment tasks are to be submitted. With every assessment task submitted, students are required to declare that their work is their own.

Students in all VET units are allowed two attempts at each assessment task. The first attempt must be submitted by the assessment due date. The second attempt must be submitted within two weeks from the date on which the student received feedback on their first attempt. An incorrect assessment submission or non-submission will be counted as the first attempt. Assessment items not submitted with in the due dates will receive a Not Yet Satisfactory.

Extension of Assessment Task Due Date

Extension of the assessment deadline will only be granted on the following grounds where supporting documentation is provided (for example, doctor’s certificate, death certificate, or letter from psychologist):

  • medical illness;
  • extreme hardship;
  • compassionate grounds;
  • faculty supervised project amendment.

Late Assessments

VET Students

Students who fail to apply for an extension are not permitted to submit assessments late. They will receive a Not Yet Satisfactory for that assessment item.

Requests for Extension
 
This form is to be used by any student who wishes to apply for:
- an extension that is beyond four weeks from the original asessment due date
OR
- an extension when the original due date has passed without a valid approved extension
 
 
NOTE:
  • Extensions up to 2 weeks beyond the original due date may be approved by your lecturer (please complete the regular Request for Extension Form at least 48 hour before the original due date and contact your tutor/facilitator to let them know)
  • Extensions up to 4 weeks beyond the original due date may be approved by your Program Director (please complete the regular Request for Extension Form at least 48 hour before the original due date and contact your Program Director + tutor/facilitator to let them know)
  • Extensions of 4+ weeks beyond the original due date may be approved by the relevant Student Affairs Committee ONLY (students must complete this form).
 
 
POLICY OUTLINE:

Submission of Assessment Tasks

It is a student's responsibility to ensure that they submit assessments correctly. Subject and unit outlines shall contain the instructions on how, where, and when assessment tasks are to be submitted. With every assessment task submitted, students are required to declare that their work is their own.

Extension of Assessment Task Due Date

Extension of the assessment deadline will only be granted on the following grounds where supporting documentation is provided (for example, doctor’s certificate, death certificate, or letter from psychologist):

  • medical illness;
  • extreme hardship;
  • compassionate grounds;
  • faculty supervised project amendment.

Late Assessments

HE Students

Students are expected to submit work by the due date and students who do not do this without an extension or unavoidable disruption are liable to receive a zero mark for that assessment. Variations of this policy may be appropriate for particular subjects or units, and where so this will be detailed in the subject outline.

Requests for Late Withdrawal
 
This form is to be used by any student who wishes to apply to withdraw from thier unit(s) of study after the Census Date.
 
A withdrawal post Census Date is classified as a Late Withdrawal and will only be granted in special circumstances.

If you are requesting to withdraw before Census Date, please use the regular Variation of Enrolment form.
Examples of Special Circumstances
 
Special Circumstances are those that are generally considered to be unusual or uncommon, and were not foreseeable prior to the Census Date.
 
You must also be able to demonstrate that the Special Circumstances that apply were:
  • beyond your control; and
  • did not occur, or make their full impact on you until on, or after the Census Date; and
  • made it impracticable for you to successfully complete the requirements for the course(s)
 
You must be able to demonstrate, with independent supporting documentation, that:
  1. Your Special Circumstances were beyond your control - i.e. a situation occurs that a reasonable person would consider is not due to your action or inaction and for which you are not responsible. This situation must be unusual, uncommon or abnormal. Note: A lack of knowledge or understanding of the Census Date and relevant deadlines are not considered to be beyond your control.
    AND
  2. Those Special Circumstances did not make their full impact until on or after the Census Date - i.e. your circumstances occur:
    • before the census date, but worsen after that day; or
    • before the census date, but the full effect or magnitude does not become apparent until on or after that day, or
    • on or after the Census Date
    AND
  3. Due to Special circumstances you were unable to complete your course requirements - i.e. you could not undertake the necessary private study required, attend sufficient lectures or tutorials, or meet other compulsory attendance requirements.
 

Reason for Application:

You must provide information on your special circumstances, specifically how your circumstances:

  • Changed after the census date;
  • Prevented you from completing your studies; and
  • Were beyond your control.

Please note that while your personal statement will be taken into consideration when assessing your application, independent supporting documentation MUST be attached in order for your application to be properly reviewed.

Please note that while your personal statement will be taken into consideration when assessing your application, independent supporting documentation MUST be attached in order for your application to be properly reviewed.

You must provide relevant documentation to support your request, for example:

  • Medical Certificate
  • Death Certificate
  • a letter from psychologist, etc.
Medical reasons
You have a medical condition that existed prior to the Census Date, continued past that date, and deteriorated to the extent that you were unable to continue your studies, or your medical condition only became known after the Census Date and you were unable to continue with your studies – Supporting letter from your doctor is required.
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You are not eligible for a Late withdrawal.
 
 



 
Unit Details:
Please record the unit code, assessment name and relevant dates in your application below.
 
Unit Details:
Please record the unit code(s) and name(s) for each unit you are requesting to be withdrawn post Census Date.







Application Deadlines

Extension: Your application and supporting documentation must reach Alphacrucis College before the unit end date.

Late Withdrawal: Your application and supporting documentation must reach Alphacrucis College within 12 months of the census date of the term of study relating to the application for withdrawal. If you have not yet formally withdrawn you must lodge your application within 6 months of the last day of the study period in which you were enrolled in the course(s). 

Other: Your application and supporting documentation must reach Alphacrucis College within 12 months of the census date of the term of study relating to the application.

Note: A lack of knowledge or understanding of the requirements for applying for the late withdrawal is not a valid reason for applying outside of these timeframes. Please refer to the Enrolment Policy.
 
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Student Declaration
1. I understand that I am applying to the Student Affairs Committee for a late withdrawal after census date from the unit(s) of study listed on the application.

2. I understand the information I have provided may be disclosed to relevant Alphacrucis College staff to enable assessment for amendment to final result (Late Withdrawal) – withdrawal with no academic penalty.

3. I understand that if this application is approved that Late Withdrawal will appear on my transcript for the unit(s) of study listed on the application.

4. I declare the information I have given on this application is true and correct, and understand that if I knowingly make any false or misleading statements, I may be liable for prosecution. *
Student Declaration
1. I understand that I am applying to the Student Affairs Committee for a late withdrawal after census date from the unit(s) of study listed on the application.

2. I understand the information I have provided may be disclosed to relevant Alphacrucis College staff to enable assessment for amendment to final result (Late Withdrawal) – withdrawal with no academic penalty.

3. I declare the information I have given on this application is true and correct, and understand that if I knowingly make any false or misleading statements, I may be liable for prosecution. *
Student Declaration
1. I understand that I am applying to the Student Affairs Committee for an Extension beyond four weeks from the original assessment due date for the unit(s) of study listed on the application.

2. I understand the information I have provided may be disclosed to relevant Alphacrucis College staff to enable assessment for approval for an Extension.

3. I declare the information I have given on this application is true and correct, and understand that if I knowingly make any false or misleading statements, I may be liable for prosecution. *
Student Declaration
1. I understand that I am applying to the Student Affairs Committee for an Extension: 1) after the due date has passed, 2) and/or beyond four weeks from the original assessment due date for the unit(s) of study listed on the application.

2. I understand the information I have provided may be disclosed to relevant Alphacrucis College staff to enable assessment for approval for an Extension.

3. I declare the information I have given on this application is true and correct, and understand that if I knowingly make any false or misleading statements, I may be liable for prosecution. *
Student Declaration
1. I understand that I am applying to the Student Affairs Committee for reasons relating to my studies.

2. I understand the information I have provided may be disclosed to relevant Alphacrucis College staff to assist in reviewing my request.

3. I declare the information I have given on this application is true and correct, and understand that if I knowingly make any false or misleading statements, I may be liable for prosecution. *